Privacy Policy for Account Cloud Inc

Effective Date: 04/01/2025

At Account Cloud Inc (“we”, “us”, or “our”), we are committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data in connection with our accounting services, particularly for our construction and nonprofit clients. By engaging with our services, you agree to the collection and use of information in accordance with this policy.

We use the information we collect for the following purposes:

• Service Delivery: To provide, manage, and improve our accounting services.
• Communication: To send important updates, service notifications, and marketing communications (where permitted).
• Compliance: To fulfill legal, regulatory, and financial reporting obligations.
• Analysis: To monitor and analyze usage and trends in order to enhance our services and client experience.
• Security: To protect our systems, detect and prevent fraud, and ensure the integrity of our operations.

We value your privacy and do not sell or lease your personal information. Your data may be shared under the following circumstances:

1. Scope and Applicability

This Privacy Policy applies to all personal data collected by Account Cloud Inc through our website, client interactions, and other related services. It is intended for our clients in the construction and nonprofit sectors as well as other users who interact with our services.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide, including but not limited to:

• Contact Details: Name, mailing address, email address, and phone number.
• Identification Information: Social Security Number, Tax Identification Number, or other identification data necessary for accounting and compliance purposes.
• Financial Data: Bank account details, transaction records, invoices, and other financial records.
• Business Information: For our construction and nonprofit clients, this may include project details, business registration data, and related financial documentation.

2.2 Non-Personal Information

We may also automatically collect non-personal data such as:

• Browser type and version
• Device type and operating system
• IP address and other technical identifiers
• Website usage data and analytics

4. How We Share Your Information

• With Service Providers: We engage trusted third-party vendors (e.g., payment processors, data storage providers) to perform functions on our behalf. These vendors are contractually bound to protect your information and use it only for the purposes for which it was disclosed.
• For Legal Purposes: We may disclose your information to law enforcement, regulatory authorities, or legal representatives as required by law or in response to valid legal requests.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction, subject to confidentiality obligations.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. While we strive to use commercially acceptable means to secure your data, no method of transmission over the Internet or electronic storage is 100% secure.

6. Data Retention

Your personal information is retained for as long as necessary to fulfill the purposes for which it was collected, including compliance with legal obligations, dispute resolution, and enforcement of our agreements. When personal information is no longer required, it will be securely disposed of or anonymized.

7. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal data, including:

• Access: The right to request copies of your personal information.
• Correction: The right to request correction of any inaccurate or incomplete data.
• Deletion: The right to request deletion of your personal information, subject to certain conditions.
• Objection/Restriction: The right to object to or request restrictions on certain processing activities.
• Data Portability: The right to receive your personal data in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us using the details provided in Section 9 below.

8. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your user experience and analyze website traffic. You can control or disable cookies through your browser settings, but please note that doing so may affect the functionality of our website.

9. Third-Party Links

Our website and services may contain links to third-party websites that are not operated by us. We are not responsible for the content or privacy practices of these third-party sites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Children’s Privacy

Our services are not intended for children under the age of 18. We do not knowingly collect personal information from minors. If you believe that we have inadvertently collected such data, please contact us immediately so that we can promptly address the issue.

11. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be effective immediately upon posting of the revised policy on our website, along with an updated effective date. Your continued use of our services constitutes your acceptance of any changes to this Privacy Policy.