Grant Accounting and Compliance
Your funders expect accurate grant reports. Most nonprofits are scrambling to produce them.
Grant accounting is complex — restricted funds, funder-specific reports, indirect cost allocations, and single audit requirements. We track every dollar to the right source so your reporting is clean, on time, and audit-ready.
Complete grant accounting — from setup to closeout
We manage every aspect of your grant accounting, so your grants stay compliant and reporting stays on schedule.
Grant budget setup
Each grant set up with its own budget, restrictions, and reporting periods from the first expenditure.
Expense tracking by grant
Every expense coded to the right grant and funding source as it happens — real-time visibility against budget.
Funder financial reports
Expense summaries, budget vs. actual comparisons, and funder-specific formats, prepared accurately and on schedule.
Indirect cost rate application
Your negotiated indirect cost rate applied correctly to each grant, maximizing allowable cost recovery.
Restricted vs. unrestricted tracking
Clear separation between restricted and unrestricted funds — essential for clean statements and accurate 990 reporting.
Single audit support
Financial documentation prepared for a Uniform Guidance (Single Audit) if you expend $750,000+ in federal awards.
Getting your grant accounting under control
- 1
Book a free grant accounting call
We review your current funding mix, reporting requirements, and where your accounting setup is creating friction.
- 2
We set up your accounting system correctly
Grant budgets, expense codes, indirect cost rates, and funder-specific reporting templates, built to match your funding.
- 3
Grant reporting becomes routine
Expenses tracked correctly in real time, funder reports prepared on schedule, and books clean whenever your audit arrives.
Common questions
What is restricted fund accounting and why does it matter?+
Restricted funds carry conditions on how they can be used. Tracking them separately from unrestricted funds is essential — mixing them creates compliance risk, audit findings, and potential grant recovery demands.
What financial reports do funders typically require?+
Actual expenses against approved budget, often by category. Federal grants may require expenditure schedules, indirect cost support, and cash management documentation — we prepare all of it, reconciled to your books.
What is a Single Audit and when does it apply to us?+
Required for nonprofits expending $750,000 or more in federal awards in a fiscal year. Proper grant accounting documentation significantly reduces the time, cost, and risk of the audit.
How do you handle indirect cost allocation?+
We help establish or apply your indirect cost rate, apply it correctly to each grant each period, and reconcile recovery to actual expenses at year-end.
Can you help if we're behind on grant reporting?+
Yes. We work through overdue reports and reconciliations systematically, then put a system in place so it doesn't happen again.
Your funders are counting on accurate reporting. So is your next grant.
Book a free grant accounting call and we'll review your current setup and give you a clear proposal before any work begins.
Book a free grant accounting callPrefer to talk it through first? Call us at 866-648-8408